Privacy policy

3)  PURPOSE, BASIS AND PERIOD OF PROCESSING DATA ON THE WEBSITE

1. The Controller is authorized to process the personal data in cases, and to the extent, when at least one of the following conditions is met: (1) the data subject consented to the processing of their data to one or more specified ends; (2) processing is necessary for contract performance the data subject is a party to, or to take actions to the request of the data subject, prior to contract conclusion; (3) processing is necessary to meet the legal obligation of the Controller; or (4) processing is necessary for the needs resulting from the legally justified interests of the Controller or third party, except for situations when the interests or basic rights and freedoms of the data subject override such interests and they require personal data protection, especially when the data subject is a child.
2. The processing of personal data by the Controller each time requires having at least one basis indicated in item 2.1 of the privacy policy. Specific bases for processing personal data of the Website’s Customers by the Controller are specified in the following point of the privacy policy – as regards the specific goal of processing personal data by the Controller.

Purpose of data processing	Legal basis for processing data	Period of data storage
The performance of a Donation Agreement or a contract for the provision of an Electronic Service or taking actions to the request of the data subject, prior to entering the above contracts.	Article 6, par. 1, point b) of the GDPR Regulation (contract performance) – the processing is required to perform a contract of which the data subject is party or to act to the request of the data subject, prior to entering the contract.	The data shall be stored for the period necessary for the performance, termination, or expiry of a contract of a Donation Agreement or a contract for the provision of an Electronic Service.
Direct marketing	Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for achieving the goals based on the legitimate interest of the Controller which includes upholding interests and strengthening reputation of the Controller and the Website as well as his commitment for increasing Donations.	The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity amounts to three years). The Controller may not process the data for the needs of direct marketing in the case of expressing clear objection in this field by the data subject.
Marketing	Article 6, par. 1, point a) of the GDPR Regulation (consent) – the data subject expressed the consent to process its personal data for marketing purposes by the Controller	The data are stored until the data subject withdraws the consent to further process their data to that end.
Keeping legers	Article 6, par. 1, point c) of the GDPR Regulation in relation with Article 74 part 2 of the Accounting Act consolidated text of 30 January 2018 (Journal of Laws of 2018 item 395) – the processing is required for the Controller due to their statutory obligations	The data shall be stored for the legally required period, requesting the Controller to store ledgers (5 years from the beginning of the year following the financial year to which the data relate).
Determining, pursuing or defense of claims on the side of the Controller, or ones that may arise as regards the Controller	Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes determining, pursuing or defense of claims on the side of the Controller, or ones that may arise as regards the Controller	The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims against the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims against the Controller amounts to six years).
Use of the Website and ensuring its proper functioning	Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes operating and maintenance of the Website	The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity amounts to three years).
Preparing statistics and analyzing the manner of the data subject conduct on the website of the Website	Article 6, par. 1, point f) of the GDPR Regulation (legitimate interest of the controller) – the processing is required for the purposes resulting from the legitimate interests of the Controller which includes preparing statistics and analyzing the manner of the data subject conduct on the website of the Website to improve the functioning of the Website and increase Donations	The data shall be stored for the period of the legitimate interest of the Controller, however no longer than the period of limitation of claims as regards the data subject under the business activity of the Controller. The period of limitation shall be specified by legal provisions, in particular the Civil Code (the basic period of limitation in the case of claims related to business activity amounts to three years).

 

4) DATA RECIPIENTS

1. 1. For the proper functioning of the Website including the performance of the Donation Agreements, it is necessary for the Controller to use external companies’ services (e.g., software provider, courier, or payment system provider). The Controller uses solely the services of such processing entities which ensure sufficient guarantee to implement appropriate technical and organizational measures so that the processing meets the requirements set out in the GDPR Regulation and protects the rights of data subjects.
2. Providing data by the Controller does not take place in every case and not to all the recipients or categories of recipients defined in the privacy policy – the Controller provides the data only in the case it proves necessary to attain a given purpose of personal data processing and solely within the necessary scope
3. Personal data of the Website’s Customers may be provided to the following recipients or categories of recipients:
   
   1. carriers/forwarders/couriers/entities operating warehouses and/or responsible for shipping process – in the case of a Service User uses delivery of a gift by a postal o a courier service, the Controller makes the collected Service User’s personal data available to the selected carrier, forwarder or agent performing shipment for the Controller, and if the delivery is to be made from the external warehouse – to the entity operating warehouse and/or responsible for shipping process – to the extent necessary to deliver the gift to a Service User.
   2. e-payments or payment card service providers – in the case of a Service User who uses e-payment or payment card on the Website, the Controller makes the collected Service User’s personal data available to the selected payment service provider to the extent necessary to perform the payment of the Service User.
   3. service providers rendering for the Controller technical, IT or organizational solutions, making it possible for the Controller to conduct a business, including the Website and Electronic Services provided through it (in particular computer software providers for the Website, e-mail companies and hosting providers as well as software providers for company management and technical aid for the Controller) – the Controller provides the collected personal data of the Customer to the selected provider operating to their order only in the case and to the extent necessary for attaining a given purpose of data processing in accordance herewith.
   4. accounting, legal and consulting services providers rendering for the Controller accounting, legal or consulting services (in particular an accounting agency, law firm or debt collection company) – the Controller provides the collected personal data of the Service User to the selected provider operating to their order only in the case and to the extent necessary for attaining a given purpose of data processing in accordance herewith.
   5. providers of social plugins implemented on the Website, of scripts and other similar tools enabling an internet browser of a person using the Website to download content from the providers of the said plugins (e.g., logging in using social network login details) and for this purpose providing the providers with the personal data of the visitor, including also: Facebook Ireland Ltd. – the Controller uses Facebook social plugins in on the Website (e.g. “Share” button) and therefore collects and discloses personal data of the Service User using the Website to Facebook Ireland Ltd. (4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland) to the extent and in accordance with the privacy principles available here: https://www.facebook.com/about/privacy/ (this data may include information about activities on the Website – including information about the device, the visited websites, purchases, displayed ads and how to use the services – regardless of whether the Service User has a Facebook account and is logged in to Facebook).

5) PROFILING ON THE WEBSITE

1. The GDPR Regulation obligates the Controller to inform about the automated decision-making process, including profiling referred to in Article 22, par. 1 and 4 of the GDPR Regulation, and – at least in those cases – the vital information concerning the decision-making process as well as the meaning and foreseeable consequences of processing for the person being the data subject. Taking into consideration the above, the Controller specifies in this point of the privacy policy the information concerning the possible profiling.
2. The Controller may use profiling on the Website for direct marketing purposes, yet the decisions made on its basis by the Controller do not concern the conclusion or rejection to conclude the Donation Agreement, or the possibility to make use of Electronic Services on the Website.
3. Profiling on the Website consists in automatic analysis or forecast of the conduct of a given person on the Website. The condition for such profiling is for the Controller to have the personal data of the person, so that they can later send them e.g., a discount code.
4. The data subject shall have the right not to depend on the decision, which is only based on automated processing, including profiling, and has some legal effects on the person or similarly affects them.

6) THE RIGHTS OF THE DATA SUBJECT

1. The right to access, rectify, restrict, erase, or transmit – the data subject shall have the right to demand the Controller to have access to their personal data, rectify, erase (“the right to be forgotten”) or restrict the processing and shall have the right to object to the processing and transmit their data. Detailed conditions of the above rights shall be indicated in Articles 15­22 of the GDPR Regulation.
2. The right to withdraw the consent at any time – the person whose data are being processed by the Controller based on the consent given (pursuant to Article 6, par. 1, point a) or Article 9, par. 2, point a) of the GDPR Regulation), they shall have the right to withdraw their consent at any time without any impact on the compatibility with the right to process made based on the consent prior to the withdrawal.
3. The right to lodge a complaint with a supervisory body – the person whose data are being processed by the Controller shall have the right to lodge a complaint with a supervisory body in a manner and mode specified in the provisions of the GDPR Regulation and the Polish law, in particular the Personal Data Protection Act. The supervisory body in Poland shall be the President of the Office for Personal Data Protection.
4. The right to object – the data subject shall have the right, at any time, to lodge a complaint – for reasons related to their particular situation – as regards the processing of their personal data based on Article 6, par. 1, point e) (public interest or official authority) or f) (legitimate interest of the controller) in the case of profiling based on the provisions. The Controller in such a case must stop processing the personal data, unless they show the existence of legally significant and justified bases for the processing, overriding the interests, rights and freedoms of the data subject, or the bases for determining, pursuing, or defending the claims.
5. The right to object as regards direct marketing – in the case the personal data are being processed for the needs of direct marketing, the data subject shall have the right, at any time, to lodge a complaint as regards the processing of their personal data for the needs of such marketing, including profiling, to the extent to which the processing is related to direct marketing.
6. To perform the rights mentioned in this point of the privacy policy, one may contact the Controller by sending them an appropriate message in writing or via e-mail to the address of the Controller indicated at the beginning of the privacy policy or using the contact form available on the Website’s website.

7) COOKIES ON THE WEBSITE AND ANALYTICS

1. Cookies are small text information in the form of text files, sent by the server and saved on the side of the person visiting the Website (e.g., on the hard disk of a computer, laptop, or smartphone’s memory card – depending on the type of device used by the person visiting the Website). Detailed information on Cookies as well as the history of their origin can be found e.g., at: https://en.wikipedia.org/wiki/HTTP_cookie.
2. Cookies, which can be sent via the Website, can be divided into various types, according to the following criteria:

With regard to the provider: 1) own (created by the Controller’s Website) and 2) belonging to other persons/third parties (other than the Controller)

With regard to the period of their retention on the appliance of the Website’s visitor: 1) session cookies (stored till the moment of closing of the Website or a browser) and 2) persistent cookies (having some expiration period, defined by parameters of each file or until they are removed by hand)

With regard to the purpose of their usage: 1) strictly necessary cookies (enabling proper functioning of the Website), 2) functional/preferential cookies (enabling adjustment of the Website to the visitor’s preferences), 3) analytical and performance cookies (collecting information on the use of the Website), 4) targeting, advertising or social cookies (collecting information on the visitor of the Website in order to display personalized advertisements to such a person and for other marketing activities, including those performed on sites different from the Website, such as social networks).

1. The Controller may process information contained in Cookies during visiting of the Website for the following concrete purposes:

Purposes of using Cookies on the Website	identifying the Service Users as logged in to the Website and showing that they are logged in (necessary Cookies)
	saving data from the filled-in forms, questionnaires, or login data for the Website (necessary Cookies and/or functional/preferential Cookies)
	adjustment of the Website contents to individual preferences of the Service User (e.g., colors, font size, layout) and optimization of the use of the website (functional/preferential Cookies)
	keeping anonymous statistics presenting the visitor’s behaviors on the Website (statistical Cookies)
	remarketing, namely evaluating the conduct of visitors of the Website through anonymous analysis of their activities (e.g., repeated visits on particular pages, key words etc.) to create their profile and provide them with adverts matching their interests, also when they visit other websites in the advertising network of Google Ireland Ltd. and Facebook Ireland Ltd. (marketing, advertising, and social Cookies)

4. Checking in the most popular internet browsers, which Cookie files (including the expiry period of Cookies and their provider) are being sent in each moment by the Website can be done, as follows:

In Chrome browser: (1) in the address bar, click the ’locked’ icon on the left, (2) go to the benchmark „Cookie files”.	In Firefox browser: (1) in the address bar, click the ’shield’ icon on the left, (2) go to the benchmark „Allowed” or „Blocked”, (3) click the button „Tracking cookies between websites”, „Tracing elements of social networks or „Content with tracing elements”	In Internet Explorer browser: (1) Click „Tools” menu, (2) go to „Internet options” benchmark, (3) go to „General” benchmark, (4) then go to „Settings”, (5) click the button „Display files”
In Opera browser: (1) in the address bar, click the ’locked’ icon on the left, (2) go to the benchmark „Cookie files”.	In Safari browser: (1) click menu „Preferences”, (2) go to „Privacy” benchmark, (3) click the button „Manage website data	Independent of the browser used, you can apply tools available e.g., at: https://www.cookiemetrix.com/ or: https://www.cookie-checker.com/

5. As a standard, most internet browsers on the market accept saving Cookies by default. Every person has the possibility to specify the conditions of using Cookies in the browser settings. It means that one may, e.g., partially restrict (e.g. temporarily) or fully disable saving Cookies – in the latter case it may have an impact on some functionalities of the Website (for instance it may prove impossible to go through the Order using the Order Form owing to failure to save the Products in the cart in the course of subsequent stages of Order placement).
6. The browser settings concerning Cookies are essential as regards the consent to use Cookies by our Website – in accordance with the law, such consent may also be expressed in the browser settings. In view of lack of such consent, change the browser setting accordingly as regards Cookies. Detailed information concerning the change in Cookies settings and their individual removal in the most common browsers is available in the help section of the browser and the following websites (click the link):
   • w przeglądarce Chrome
   • w przeglądarce Firefox
   • w przeglądarce Internet Explorer
   • w przeglądarce Opera
   • w przeglądarce Safari
   • w przeglądarce Microsoft Edge
7. The Controller may use Google Analytics, Universal Analytics services on the Website, which are provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland). The services help the Controller to analyze the frequency of visits on the Website. The data collected are processed under the above services to generate statistics helpful while administering the Website. The data are of collective nature. Using the above services on the Website, the Controller collects such data as the sources and medium of acquiring visitors on the Website and the manner of their conduct on the Website, information concerning their devices and browsers used to visit the website, IP and domain, geographical data, and demographic data (age, sex) and interests.
8. It is possible to easily block sharing information with Google Analytics as regards the activity on the Website – install to that end an opt-out add-on made available by Google Ireland Ltd. available at: https://tools.google.com/dlpage/gaoptout?hl=pl.
9. The Controller may use Facebook Pixel service, which is provided by Facebook Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland). The service helps the Controller to measure an effectiveness of adverts and to find out what actions the users of the Website undertake in order to show them matching adverts. You can find detailed information on the Facebook Pixel at the following internet address: https://www.facebook.com/business/help/742478679120153?helpref=page_content.
10. Managing Facebook Pixel is possible through ads settings on a Facebook user’s account: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.

8) FINAL PROVISIONS

1. The Website may include links to other websites. The Controller encourages that at the time of being transferred to other websites, to become familiar with their privacy policy. This privacy policy applies only to the Controller’s Website.

Thank you for careful reading!

We are open to any questions – feel free to contact us.

Let’s do it together,

BTCSport.pl crew